- Add a Promo Video to your Interview
- Add a Form to your Interview
- Add Transition videos to your Interview
- Add Questions to your Interview
- Request Documents in your Interview
You will be able to enter the interview creation option by first accessing your WePow account and locating the main interview’s screen. Once on this screen, there are two available options for you to create a new interview.
As you can see on the following image, you may click on the top left corner of your screen on the Create an Interview button or go to the top menu bar and select the New Interview option from the drop-down menu located at the Interviews section to access the creation of a new interview.
Once on this screen, you will be able to design the ideal interview for your candidates, by using the resources available to you. Please note that among the 5 different types of recruitment tools there are for you on this section, and located on your left hand side, the only one mandatory is, of course, the creation of questions.
The following are the resources WePow have available for the creation of a new interview:
- Promo Video:
This option will allow you to upload an introductory video that will be available for all candidates during the interview process. Its purpose is to either share or present through it, more information of any kind in regards to your company. Such video will be added from platforms such as Youtube and Vimeo.
In order to add a video to your interview, just click on the Promo Video tab located on your left hand side. If this is not the first time you upload a video to an interview, you will be able to see your previous videos on this bar, under the subtab "Mine" located at the top side of this bar where you will also able to play the existing videos and review them.
However, if this is your first time uploading a video or if you would like to add a different one from the ones you have used before, just click on the sub-tab "All" to see all the videos previously uploaded by all existing members of the company’s account.
You can also Search specific materials located on this section, by using the search bar in this tab or look for a material at a specific area, by using the filters available on this section. If after searching for a video you decide you would like to upload something new instead, just go back to the "Mine" sub-tab, and click on the Create New Promo Video option.
To add a preexisting video to your interview, just click on it at you will see it automatically on your panel.
Please note that, regardless of the order in which you have decided to organize the course of your interview, the promo video will always display on the first stages of your candidate’s interview and it’s one of the resources whose position on the interview cannot be determined by you. In addition, only one single promo video can be used per interview.
The second tool on your list is the ability to add forms to your interview. A form will allow you to create a small multiple-choice-answer questionnaire that will show up at the beginning of the interview, right after the practice section of the interview. This resource will also be displayed at the early stages of the interview and its position on the interview’s order cannot be determined by the interviewer. It will be presented in the form of checkboxes that can be selected as the answer by the candidate, but are not meant for an open-answer format.
Once again, and just as the Promo Video section, all pre designed forms that have been previously used by you will be located in the form of either a list or icons on the sub-tab "Mine" of the left side bar, and all previous forms created by other users in the organization will be located at the "All" sub-tab of the same bar, you may use the Search bar on this section to find a specific material or use the tag filter to locate certain forms on the different available areas.
In order to add one form to your interview, just click on the one you have selected from the side menu and voilà! it will be automatically added.
In contrast, if you would like to create a brand new form to present to your candidates on this particular interview, just click on the Create New Form button and follow the prompts for its creation. Please note that, just as in the Promo Video option, and although they are also optional, only one single form can be used at the time per interview.
The transitions are non mandatory video segments that are meant to provide information, a welcome or a wrap up to a candidate during the interview or that can work as a link between one section and another during the interview. They do not require the candidate’s interaction during the interview and are mainly informative.
In order to add a transition you just have to click on top of the selected one and it will be automatically added. Unlike the other elements we have reviewed so far, this particular resource allows more than one transition to be included as part of the interview.
Just like the Promo Video and Forms, you have the ability to either search for preexisting video transitions on the side menu, either under the "mine" or the "all" section or Create a New Transition by clicking on the button with this name.
Once you have added the necessary transitions to your interview, and unlike the previous elements we have talked about so far, you may determine the order in which they will be presented during the interview. To move the transitions and designate their order, just locate the cursor on the top left corner of the element you wish to move, and after selecting it just drag it into the appropriate place you would like it to be.
You may also view the elements you have added to your interview in the order they have been placed, by taking a look to the bottom bar.
Questions are the main element of your interview, they will allow you to interact with your candidates and give meaning to the whole purpose of the interview; therefore, questions are the only mandatory elements to create an interview.
To add questions, click on the Questions tab from the left hand bar. Once the sidebar has been displayed, select either the pre existing questions from your personal record on the "Mine" sub-tab or search for previously uploaded ones at the "All" sub-tab. You may also add new questions by clicking on the Create New Questions button on this section.
Remember that a good resource you have for locating specific materials on your stock is the use of tags to filter information.. Also note that on the lower right corner of each material, there is a displaying name that shows who is the creator of each content, while on the left side you will see the current tags for such document.
Just as the previous resources were added, you may click on each question you would like to add, and once they are reflected as added on your interview you may give them the appropriate order and insert them along with the transitions.
Another useful function you may take advantage from is the ability to previsualize the videos on your interview by clicking on the play link on each of them. You may use this resource to make sure the materials you are adding to your interview are just the ones you are looking forward to include.
You will also notice that down below each question there are some timeframes regarding the answering time, and the time to think on each question. The amount of time you are able to see in those sections was determined when the questions were created, but you may always change the preassigned amount of time on each value by clicking on top of each and manually selecting the desired timeframes from the dropdown menu. When doing so, you will only be impacting the set time frames on YOUR interview, while the original materials from the library will remain having the default information selected at the creation time.
Finally, and after selecting the previous resources, you will get to the Document section. Here you will find an option to request for additional documentation to your candidate, including resume, portfolio, etc. up to three different types of documents per interview.
Please note that this section is also one of the resources that cannot be moved in one particular order for your interview, and will always be presented as the last stage of the whole process for your candidates to upload the requested documentation. The formats in which we will allow your candidates to upload their information are PDF, Word, PowerPoint and Excel documents up to 10MB each.
In order to let your candidate know what documents you will be asking for, please utilize the text bars located on the Support Document box and type down what documents you need the subject to submit during the interview. Please note that only the information on the filled text bars on the document section will be displayed on the interview.
Congratulations! You have included all sorts of elements necessary to create the perfect interview for your target candidates. After putting them all together, you will be able to see each type of element at the bar located at the bottom side of your screen.
Please take into consideration that each interview can contain a maximum of 25 elements taken out from the 5 different types of existing resources that are available to you. While the minimum amount of elements required is one (in this case scenario, the only one existing element must be a question, since this is the only mandatory element to create an interview).
Once you have completed your resources’ selection, you may continue to the final details of your interview. To begin with, and once all your designated elements are in place, you will be able to set a title of a maximum of 55 characters. You may do so by clicking on the Title bar located on your top left corner as shown below:
In second place, you may also set up a deadline for the candidates to take the interview. Even though this is an optional field, it is available to you on the interview section, and you can select it by checking the deadline box and choosing the corresponding time from the dropdown menu.
Lastly, you will have the opportunity to create an optional identifier for this particular interview, with the purpose of keeping a better track of the interviews that have been created, keeping a record number or linking the existing interviews to a particular system within an organization. This particular ID is called a Requisition ID, and you will be able to type it in on the top left corner of your screen.
Finally, and once all elements are into place, you have the option to either Finish the creation of your interview or to save a Draft. If you choose to save a draft, the current interview will be automatically saved and displayed on the Interview List section.
As you see on this image, the saved draft has an indicator that it continues to be able to edit as needed, and remains on the list to be handy for future use.
In contrast, when not willing to save a Draft, once the interview is ready, you may click on the Finish button instead. This action will automatically save the created interview and will send you to the details screen where you will be able to start adding candidates.
Please note that once you have added a candidate, you will no longer be able to edit the interview. If you wish to review the interview’s details, you may click on the Settings option and modify any of the fields available on that tab.
Thank you for using the WePow Help Center! Our goal is to provide you with excellent customer service, and improve your experience when connecting with your candidates.