- Provide ClientID, API username and password to WePow
- Create Video Interviewing Packages
- Add video interviewing fields (Interview Status, Interview URL, Date/Time) to Recruiting Workflow views.
- Define list of static Video Interviewing Packages
- Define the workflow statuses in iCIMS that should initiate the video interviewing process
- Add the observer user to the organization, taking note of its ID.
- Enable iCIMS integration (see next slide)
- Create templates for predefined Video Interviewing Packages
ClientID, API username and password
iCIMS should send an email to Wepow with the following information:
- iCIMS Client ID
- iCIMS API username and Password
- Create recruiting workflow based on clients needs
Client should provide the workflow statuses to iCIMS in order for them to create the recruiting workflow
From the email received from iCIMS, Wepow needs to provide the following information:
- Username and Password
- IP Address(es) to white list
- REST Endpoint URL
iCIMS Integration Features
Recruiters can define any number of interviewing packages in WePow
These interviewing packages are called “Interview Templates” in WePow and they hold a copy of the interview structure i.e. questions, promotional video, surveys, etc.
Interview Templates help recruiters create new WePow Interviews in a quick and consistent manner.
Recruiters can associate a WePow Interview Template to a Job in iCIMS
There are 2 ways to do this:
Selecting a Video Interviewing Package when creating a new Job in iCIMS
The iCIMS support team has to load the Video Interviewing Package options beforehand. This is done only once when setting up the integration.
This option offers the advantage that Video Interview Packages can be included as part of iCIMS Job Template definitions allowing recruiters to maintain consistency across their different requisitions.*
Selecting a Video Interviewing Package the first time you change a Job’s candidate status to “Video Interview”
Regardless of the method used, WePow will create a Position based on the selected Video Interview Package (or Interview Template). The Position title in WePow will be the same as the Job title in iCIMS.
WePow Positions can be searched by iCIMS Job ID making it very easy to identify a position when logged into WePow.
Recruiters invite candidates to take a WePow video interview from iCIMS
The client has to define what iCIMS Workflow status should trigger the invitations. It can be an existing status or it can be a new one. This is done only once when setting up the integration.
Recruiters can send a candidate a WePow video interview invitation by changing the candidate’s workflow status in iCIMS.
This can be done candidate by candidate or in bulk or automatically configuring triggers in iCIMS.*
WePow automatically detects and suppresses duplicate requests. A candidate is never sent the same invitation twice unless the recruiter explicitly request a copy of the invitation be resent to the candidate.
WePow automatically detects and notifies the recruiter when a candidate has been invited to other interviews in the past.*
Recruiters are notified when candidates complete their interviews
When a candidate completes her interview, WePow updates the candidate’s profile in iCIMS.
The candidate’s video interview status and URL will be available under Video Interviewing section in the Candidate profile screen and from the Recruiting Workflow section in the Job’s view.
Additionally, the recruiter who opened the position will be notified via email when a candidate completes her interview. These notifications can be configured to be sent immediately after a candidate completes her interview or in a daily or weekly summary.
Notifications can be sent via push notifications if the recruiter has the WePow Employer app installed in her mobile device.
Recruiters can access completed interviews from iCIMS
iCIMS users can access a candidate’s interview by clicking on the “Interview URL” link. Recruiters without a WePow account can also access the candidate’s video responses but with limited access; they’ll be able to view all responses, survey results, attached documents, but won’t be able to evaluate the candidate.
On the other hand, recruiters with a WePow account will have full access to the candidate’s interview.
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